Terminated employee cost company hundreds of thousands of dollars because nobody revoked access

PWNED Welcome back to PWNED, where we talk about organizations that are independently self-owned. This week's tale of toxic tech involves a disgruntled ex-employee who had the means and opportunity to wreak havoc. Our story comes courtesy of Yad Senapathy, who serves as CEO of the Project Management Training Institute in Dallas, Texas. He recalls a time many years ago when he used to work in IT at a company with more than 1,000 employees. While Senapathy was working there, the company terminated an employee, but nobody cut off his access to internal systems. The angry worker logged back in, then deleted files, locked out other people's accounts, and even corrupted a database. "Several days passed where the person was no longer on payroll, but their credentials were still active," Senapathy said. "Nobody had been clearly assigned to shut them off. HR thought IT would handle it once the termination was processed. IT was waiting for HR to send a formal request. I've learned that when nobody is clearly responsible and there is no set deadline, these things can easily get missed until there is already a problem." This lapse in responsibility meant the terminated employee had access to shared admin credentials, account controls, and project tracking systems. Each of these, in turn, granted permission to other systems, leading to a domino effect of inappropriate access, which the former worker used to wreak revenge on the whole organization. According to Senapathy, the damage amounted to hundreds of thousands of dollars. Just as bad were the weeks of delay added to an important project. As an added irony, recovery was particularly difficult because the systems were damaged by the very person who best knew how to repair them. The employee wasn't some genius hacker. They just still had access after they left and nobody changed the credentials or reviewed admin rights," Senapathy told The Register. We'd let one person collect so much system knowledge that shutting the door behind them took longer than it should have." Senapathy recommends that offboarding checklists and access reviews should be right next to return the laptop" on that list. The problem in this case is that the terminated employee had more access than most people, and so IT didn't know what they needed to cut off. Sadly, it could've been prevented by same-day deletion of access, forced re-review of shared account access and zero tolerance for one person owning a whole system alone," he said. This writer can identify with this situation. At a previous job, after I quit, I lost email, chat, and shared drive access, but months later my former boss asked if I could still log into an important database that was hosted externally and show him how to use it. I had no problems getting in. Have a story about someone leaving a gaping hole in their network? Share it with us at pwned@sitpub.com. Anonymity is available upon request.(R)